·   Project Management

·   File and Database Management

·   Compliance and Auditing

·   Office Management

·   Business Writing / Document Creation

·   A/P, A/R, and Account Reconciliation

 

Employment Experience

 

KINETICOM, INC, San Diego, CA2012-2016

Contract Assignment at T-Mobile, Edina, MN

Construction Project Coordinator for the expansion and upgrade of the antenna network of this national corporation.

·               Managed the closeout process of 1,000+ construction sites, received and processed site close-out packages, held bi-weekly meeting with general contractors and subcontractors to direct the flow of construction documentation, close-out materials, and inspection reports, guided the scheduling of crews to repair rejected sites.

·               Created an efficient system to process bid documents, certificates of insurance, change orders, purchase order requests, and building permits that reduced site violations, increased run-rates, and allowed the Minneapolis market to lead the nation in achieving set construction goals.

·               Assisted in acquiring and filing entitlement documentation for hundreds of construction sites, ensuring that the proper construction drawings, permits, and wiring diagrams were issued to the correct contractor for each site.

·               Tracked and processed construction and RF inspection reports from the field. Determined if site could be approved and acquired appropriate signatures for pay-out.  Processed corrective materials for rejected sites and reprocessed for approval. 

·               Compiled and sent daily reports on construction site observations and close-out package processing status with detailed tracker.  Updated construction milestones in database for accurate project tracking.

 

ARONSON & ASSOCIATES, P.A., Minneapolis, MN2002 – 2011

Legal Administrative Assistant for this nationally renowned immigration law firm that specializes in employment-based immigration for highly skilled professionals.

·               Served as back-up to the Office Manager for accounts receivable, financial reports and deposits, check issuance, and other duties, enabling the efficient functioning of the office while allowing for flexibility in scheduling employee time off.

·               Trained administrative assistants, legal assistants, and lawyers on office procedures, data entry policies, and file maintenance procedures, maintaining the integrity of the database and quality of the firm’s final work product for the clients.

·               Developed and maintained organizational systems for prospective client files, intake procedures and scheduling, and follow-up communication, increasing the firm’s effectiveness in retaining clients and accessing their information, both digitally and in physical form.

·               Developed and maintained organizational systems for closed client files, closing and tracking procedures for electronic client data and physical file retention, enabling the firm to comply with both federal and state file retention requirements while maintaining the firm’s ability to access information and files on short notice.

·               Created procedures for systemically entering and using client data after diligently working to combine three databases into one, dramatically increasing efficiency and accuracy in managing client information that directly increased both client retention and approval rates of client cases.

 

BENESIGHT, INC, Brooklyn Center, MN1999 – 2001

ACCUSTAFF, Minneapolis, MN, On-Call Assignment at Benesight, Inc. 1998 – 1999

Banking and Commissions Analyst for this national third party administrator of insurance benefits.

·               Meticulously researched and reconciled multi-million dollar bank accounts and audited funding amounts to ensure proper account activity of client money.

·               Created and maintained commission worksheets and databases to ensure proper and timely payment of sales commissions.

 

 

Education and Training

 

M.A., German History and Culture, Illinois State University, Normal, IL

Graduate Instructor of 1^st and 2^nd Year German classes

 

B.A., Biology / German Double major, History minor Illinois Wesleyan University, Bloomington, IL

Institute for European Studies / Albert Ludwig University, Freiburg, Germany

 

Study Abroad Program, AFS / Liestal Gymnasium, Liestal, Switzerland

 

 

Certifications

 

Microsoft Office Master Certification

Certificate of Fluency, German